Terms & Conditions

These Terms and Conditions ("Terms") govern the engagement of services between Bright Day Events ("Company", "we", "us", "our") and the client ("Client", "you", "your"). By signing a proposal, paying a deposit, or otherwise engaging our services, you agree to be bound by these Terms.

1. Services

The Company provides event planning, design, coordination, and production services as described in the signed proposal or statement of work. Any change to the scope must be agreed in writing and may result in additional fees.

2. Booking & Deposits

To reserve a date, the Client must (a) sign the proposal, and (b) pay a non-refundable retainer equal to 30% of the agreed planning fee. The remaining balance is invoiced according to the schedule set out in the proposal and is due in full no later than fourteen (14) days before the event date.

3. Payment

• All amounts are quoted in U.S. dollars (USD).
• We accept payment via major credit cards, ACH bank transfer, and wire transfer through our payment processor.
• Late payments are subject to a 1.5% monthly service charge or the maximum allowed by law, whichever is less.
• Vendor costs (venue, catering, florals, rentals, entertainment, etc.) are billed at cost in addition to planning fees, with itemized invoices.

4. Cancellations & Rescheduling

Cancellation and rescheduling are governed by our Refund & Cancellation Policy, which is incorporated into these Terms by reference.

5. Client Responsibilities

• Provide accurate event details, decisions, and approvals in a timely manner.
• Disclose any guest dietary, accessibility, or safety requirements in advance.
• Comply with venue rules and applicable laws and regulations.
• Designate a single point of contact authorized to make decisions on the day of the event.

6. Vendors & Third Parties

We source and manage third-party vendors on the Client's behalf. While we use reasonable care in selection, third-party vendors are independent contractors and we are not liable for their acts or omissions beyond the standard of care of a reasonable event manager.

7. Liability

To the maximum extent permitted by law, the Company's total liability under these Terms is limited to the planning fees paid by the Client for the affected event. We are not liable for indirect, incidental, consequential, or special damages.

8. Force Majeure

Neither party is liable for any failure or delay resulting from causes beyond reasonable control, including weather, natural disasters, government action, public health emergencies, or venue closures. In such cases, we will work with the Client in good faith to reschedule.

9. Intellectual Property

All design concepts, mood boards, renders, and creative work remain the intellectual property of the Company until paid for in full. We may use non-confidential event photography for portfolio and marketing purposes unless the Client opts out in writing.

10. Confidentiality

We treat all client information as confidential and only share it with vendors strictly as needed to deliver the event.

11. Governing Law

These Terms are governed by the laws of the Commonwealth of Pennsylvania, without regard to conflict of law principles. Any dispute will be resolved in the state or federal courts located in Centre County, Pennsylvania.

12. Contact

For any questions about these Terms, contact us at sales@brightdayevent.com or +1 (321) 352-1283. Bright Day Events, 145 Penn St, Millheim, PA 16854.